AFM Minutes
All about recent meetings of the Amador Friends of Music, the parent organization for our Band and Color Guard.

General Membership Meeting, September 29, 2005

Amador Friends of Music
General Meeting Minutes September 29, 2005

Thom Kato called the meeting to order at 7:03.

1. Acknowledgements:
a. Thom thanked Kevin Braun for handling the BBQ. Everyone Thom has spoken to loved the show and introductions! There was a great turn-out for the BBQ and as a result we ran out of meat a little early, but there were salads, desserts and good fun for all.
b. Thom also thanked Debbie and Jeff Asbury for all their work with the Monday night goodies. It has been a great success. $300.00 has been raised so far and the kids really enjoy the snacks!

2. Director’s Report – Mr. Grantham:
Since our last meeting the marching band is 10 pages shy of having the entire field show complete for Modesto next weekend. They will complete their show on Saturday. The band is working hard and sounding great!

The itinerary is posted on-line for Modesto.
Basics: Rehearsal 11:30 – 3:30 (final run at 3:15 – come by and cheer us on!)
Report back in uniform: 4:30
Buses depart: 5:15
Perform: 8:55
Arrive @ AVHS: 12:15 a.m.

Band photos are tomorrrow. Extra order forms, if you haven’t seen them, are located near the door. Individual shots are at 3:30, wind ensemble photo is at 4:00, marching band photo is at 4:30 with uniform inspection to follow. All should be wrapped up at 5:30.

· Marching band: Upcoming events to keep your eye out on: first football game Friday, October 7 (Pigskin Roast) with our first competition to follow the next day at Johansen High School in Modesto. Halloween practice has been rescheduled to Tuesday, November 14. Tuesday, November 1 is still on the calendar.

· Concert band: Wind Ensemble families – Please turn in your concert dress $$$ by 10/15. Amount due for ladies is $57.55 and for gentlemen is $100.55.

· Jazz: Nothing to report at this time.

· Guard/percussion: Nothing to report at this time.

3. AFM Board Member Reports:

a. President’s Report – Thom Kato:
Thom reported that band student, John Palowich, wrote an article about the band, which has been sent out to several local sources…newspapers, radio, local TV, etc. Chris Smith, publicity chairperson, asks that if anyone sees or hears the article, to please contact either her or Mr. Grantham. (When an article is distributed, the recipient often does not contact us to say if or when the article will be used.)

Thom invites all parents to come and cheer on the students at the Pigskin Roast (Friday, October 7th) and all football games and competitions this year.

Thom also added that Linda Fellers has volunteered to be our band alumni liason.

b. VP of Fundraising – Angela Adkins:
Angela reported that we will be selling dog tags with an Amador logo at the Pigskin Roast. They will sell for $3.00 a piece or 2 for $5.00. We need volunteers to help out at the Pigskin. Set up will be at 4:00 and sales will be from 5:00 – 7:30. If anyone can help out, please contact Angela at angelasint@aol.com or 426-7715.

c. VP of Transportation – Roland Ellingsen:
Roland needs volunteers, who can weld, to help fix music stands that are badly in need of repair. If you are able to help, please contact Roland at rellingsen@thehackettgroup.com or call 895-1041.

For the Championships hotel in Long Beach, Roland has had 15 families sign up thus far. There are still 10 rooms available for families who are interested.

c. Treasurer – Paulette Callahan:
Paulette is asking that if anyone needs to purchase something for the band and wants to be reimbursed, please use the “purchase approval form” on the band website < http://www.amadorband.org/download_forms.htm> . This should be filled out and approved by a band board member before the purchase is made. This will assure that there is budgeted money available for reimbursement. An expense voucher would then be filled out and turned in to Paulette for reimbursement.

A report on the money in the General Fund follows:
$41,620.00 expenses
$ 3,472.00 deposits
$80,296.00 student fees
$71,788.00 currently in General Fund

d. Long-Range Planning – Cindy Gehl:
Cindy announced that the Long-Range Planning Committee will have their first meeting on Oct. 3rd. She has met with Mr. Grantham to discuss his vision and needs.

4. Volunteer Committee Reports:
a. Road Warriors – Tom Corbett:
Tom announced that he needs Road Warriors to help with Friday night’s football game performance and Saturday’s competition in Modesto. (October 7 & 8) Friday night should be a great practice for Saturday. If interested, please contact Tom at or 426-0432.

Meeting adjourned at 7:30

Updated: October 4, 2005