AFM Minutes
All about recent meetings of the Amador Friends of Music, the parent organization for our Band and Color Guard.

General Membership Meeting May 17, 2007

Amador Friends of Music
General Meeting Minutes May 17, 2007

Jon Grantham called the meeting to order at 7:03 p.m.

1. Director’s Report – Jon Grantham:

a. Upcoming Dates:
Monday, May 21 – Collage Concert (begins at 7pm – doors open at 6:45pm)
June 11 – Spring Banquet
June 15 – Graduation – Wind Ensemble only

b. Congratulations band students:
Congratulations to all three concert bands for their performances at the CMEAs. Amador was the only high school to receive unanimous superiors for all of their competing bands.

c. Wind Ensemble Auditions:
Auditions for wind ensemble will be held in class the week after Memorial Day. Next year, due to such a large number of students that would be slated for Wind Symphony (at least 90 students), we will be offering an additional Wind Ensemble Class. It will be called Wind Ensemble II and will look the same as Wind Ensemble on the high school transcripts, but will be taught at a level closer to the Wind Symphony.

d. Jazz Band Auditions will be held the first week in June.

e. Next Year:
· The online band calendar for next year is now 98% complete and accurate.
· Enrollment for next year is currently at 221 students. (only 4% attrition)
· The marching band music is set to go for next year. The percussion, pit, and the battery already have the opener.
· BOA Championships next year will be held in the LA area as will Championships (unfortunately, on back to back weekends). I feel attending BOA is important for the band, so I eliminated a competition in Fresno, to loosen up the schedule a bit.
· Practices will be on Tuesdays and Saturdays

2. 2007-2008 Proposed Budget and Fees – Thom Kato & Paulette Callahan:

a. Thom reviewed the organization and specifics of the 2007-2008 budget.
Thom explained that the student fees go to the operating expenses of the band season (ie: instructors, buses, drivers, design & music, etc.) and fundraising monies go to the band’s investments and large purchases (ie: uniforms, large instruments, sound equipment, etc.)

b. 2007-2008 Band Fees:
The marching band/colorguard fees for the fall semester will be $775.00. Thom explained that the board worked hard and long with the budget to keep the fees the same as last year even though we have added a second overnight trip. The band fees do include transportation, hotel and some meals for the students for both trips.

Although the budget will be reviewed as we get closer, proposed fees for the winter/spring programs are currently set as follows:
Concert Band - $90.00
Jazz Band - $50.00
Winter Guard - $925.00
Winter Percussion - $790.00

After reviewing the budget and going over the proposed fees, Paulette Callahan moved that AFM approve the 2007-2008 budget. Joan Laursen seconded the motion. The motion was voted on and approved.



3. 2007-2008 AFM Board Officers Election – Trish Moosbrugger:

Trish Moosbrugger presented the following slate of board members for a vote:
Pam Sangiacomo – AFM President
Jason Briggs – VP of Transportation
Dianne Jones – VP of Fundraising
Linda Ethier – Secretary
Paulette Callahan – Treasurer

The slate was voted on and approved as presented.

4. VP of Fundraising Report – Dianne Jones:
· Next year’s Magic of Music will take place on April 26th at the Hilton.
· We are still missing a few black t-shirts that this year’s volunteers wore during the event. Please check your laundry and return to the band room.
· Dianne passed around a sign up sheet to get started on next year’s event.

5. Announcements:

a. June 11th – Spring Awards Banquet
This year the Spring Awards Banquet will be catered by Girasole/Pampered Palate.

b. Volunteer Forms - Trish Moosbrugger
Trish announced that she would like to get volunteer forms for next year, turned into the office before school lets out this year. Last year, the police department had to process 92 band parents, before our first event. (This is on top of all the other forms they are processing.)

c. Concord Pavillion:
Cecilia Melby is coordinating the volunteers for the Concord Pavillion. She is currently in need of more volunteers. She will send out an announcement in the newsletter.


Meeting adjourned at 8:00.

Updated: May 30, 2007